Open position at NN IT HUB Prague

Office Coordinator

Work schedule
Full-time
Address
Karla Engliše 3201/6, 150 00 Praha 5-Smíchov, Česko

Jsme IT kompetenční centrum poskytující služby pro NN pobočky po celém světě. Sice jsme součástí korporátu, ale u nás to kulturně funguje spíše jako ve start up-u. Je nás nyní kolem 180 a hledáme do týmu parťáka, který podpoří našeho Head of IT HUB, management tým a naše kolegy v administrativních, organizačních a operativních úkolech. Neděs se, nebudeš 100% času věnovat všem, od kolegů z IT týmů jsou to často jenom ad hoc úkoly. Máš rád/a, když jsou věci dobře zorganizované, kamarádíš se s administrativou, hravě multitaskuješ a interní zákazník je pro tebe na prvním místě? Potom čti dál, tahle role ti sedne! :)

Your responsibilities would be to:

  • To be able to connect a person who has a need with a person who can solve it.

  • Back the approval and processing of orders and invoices in the Workflow system in cooperation with management, finance department, suppliers and procurement.
  • Back up the approval of travel reports and related expenses. When it will be easier to travel, provide business travel, travel insurance and accommodation for colleagues.
  • Maintain order in the database of yield and supplier contracts and ensure the signature process so that everything is signed on time and in order.
  • HR support in operational matters – ordering trainings for employees, supporting newcomers during onboarding, coordinating the Buddy program, arranging benefits such as Multisport card, etc.
  • To support our Head of IT HUB and its management team administratively and organizationally in organizing meetings, taking minutes, organizing events and other repetitive activities.
  • Back up the administrative support of HUB IT and organize stakeholders to contribute to the completion of the necessary tasks.
  • Take care of our office so that we all feel good here. :)


        
          Veronika Moserová
        

        
          –
        

        
          Office Coordinator
Veronika Moserová
Office Coordinator

        
          Veronika Kychler
        

        
          –
        

        
          Employee Branding & Experience Specialist
Veronika Kychler
Employee Branding & Experience Specialist

What is expected from you?

  • You like the multicultural environment and you speak excellent Czech and English.

  • You have good organizational skills and generally enjoy the organization.
  • You like to help people and generally prefer to work with people.
  • You have knowledge of MS Office (Word, PowerPoint, Excel, Outlook, Teams).
  • You can arrange order and organize people and processes to achieve the result.

Why join us?  

  • Multicultural team that will support you and help you with everything. When you board, you will have your buddy to support you.

  • You will be the "first point of contact" for our employees, which means that you will be a very important person for the entire IT HUB. At the same time, you will be in the center of important projects, you will definitely not be bored. :)
  • Flexibility and a hybrid way of working – 2 days in the office / 3 days of working from home and the ability to plan the day your way. What matters to us is the results, not the time spent at the computer.
  • 5 sick days and 5 extra days of vacation, we will contribute to culture, sporting events or travel. We have a rich offer of Cafeteria and Multisport card.
  • Contribution to work from home and to supplementary pension insurance.
  • Business laptop and iPhone 11.
  • Beautiful new design offices at Anděl.

Share opportunity

FacebookLinkedInE-mail