Open position at Productboard

Executive Assistant, Engineering, Product & Design

Work schedule
Karolinská 654/2, 186 00 Praha 8-Karlín, Česko

Productboard is growing and so is our Executive Assistant team! We are searching for a passionate, and agile Executive Assistant to join our team. In this role, you’ll help build, refine, and enable best-in-class leadership support as we scale our Engineering, Product, and Design teams EPD teams. You’ll be responsible for a variety of initiatives spanning how we support our Executives and will serve as a force multiplier for our leadership. We’re looking for a decisive problem solver with a “get it done” attitude who will thrive in a fast-paced, sometimes ambiguous environment. This role is based in CZ, and support would be provided to the following leaders: Founder & CTO/CISO, Sr. Director of Product, Sr. Director of Engineering. You'll join a team that's committed to unblocking our leaders to maximize impact at Productboard.

On a typical day, you will...

  • Manage a lively and constantly evolving calendar and schedule for our EPD leaders and Founder
  • Act as gatekeeper, time-advocate, and liaison for each leader, creating efficiency and balance on their calendar
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, departmental all-hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
  • Help drive recruitment and hiring as-needed (project management of candidate screening, schedules, process support)
  • Manage and assist team calendars, and team Slack channels
  • Book appropriate domestic and international travel within Productboard's travel policy, taking into account costs, and proper documentation for any international travel
  • Handle multiple requests for leader's time, utilizing strong judgment in handling priority of requests Format documents and presentations
  • Be a culture-contributor: supervise, highlight, and celebrate important team cultural/career moments such as birthdays and work anniversaries for our EPD teams
  • Point person to assist with team requests and problem-solve, helping to keep the team on track and organized Potentially develop new processes for our growing team
  • Adapt to a fast-paced, constantly evolving environment

About you

  • BA/BS or equivalent experience
  • 3+ years of experience as an Executive Assistant (Supporting EPD teams is a plus!)
  • You're a force multiplier and have the ability to build strong relationships and a personal network throughout the company (both in-person and remotely)
  • You're a rock star project coordinator and have experience with planning events and other cross-functional projects end to end
  • Skillful execution of administrative activities, with high attention to detail, organization, and process Adaptable and ability to work with limited information and ambiguity.
  • Strong self-starter that can take a task and run with it with limited supervision from executive Proactive and helping to anticipate problems and/or needs of your executive
  • Able to maintain high levels of confidentiality
  • Excellent calendar management skills, including the coordination of sophisticated meetings
  • Solid understanding of G Suite, Slack, and Zoom
  • Comfortable adapting to a fast pace working environment
  • Creative problem solver able to think in an unexpected way
  • Availability to perform job duties outside of normal business hours when vital Very strong communication and social skills

Our Tech Stack

  • G-Suite
  • Zoom
  • Airbase
  • Slack, Notion

You can look forward to the following benefits:

💰 Stock options

💻 MacBook + 34″ monitor

📚 Budget for online courses, books, and conferences

🏝 5 weeks of vacation + sick days

❤️ 1 Volunteer Day per year for you to help causes close to your heart 

🍲 Free snacks, drinks, and yummy catered lunches every day (or lunch delivered to your home)

💚 Shared Headspace account for mindfulness & mental health 

🏋 MultiSport card to access sports facilities

🍹 Team events, such as happy hours, off-sites, and retreats

🍀 Mental Wellness Program to support your well-being and self-care

⏱ Flexible working hours and home office

🧒🏻 Parental benefits

🎓 Language lessons

📢 Productboard Toastmasters Club

🌁 Opportunity to travel to San Francisco

✈️ Relocation Package for foreign (non-Czech/Slovak) candidates relocating to Prague

About Productboard 

Productboard is the customer-centric product management platform that helps teams get the right products to market faster. Over 4,000 companies, including Microsoft, 1-800-Contacts, and UiPath, use Productboard to understand what users need, prioritize what to build next, and rally everyone around their roadmap. In April 2021, we closed our $72M Series-C round, backed by VC giants like Tiger Global Management, Index Ventures, Kleiner Perkins, Sequoia Capital, and Bessemer Venture Partners. Headquartered in San Francisco, we are a truly international company, with offices in Vancouver and Prague.

We are backed by top Silicon Valley investors, giving us access to capital, networks, mentors, and markets

You’ll enjoy an exciting team atmosphere building a new and complex product

We iterate quickly and decisions are fast. You’ll have a voice in what we do and see the impact of your work

With modern offices in San Francisco, Vancouver, and Prague, you can expect occasional travel across the Atlantic!

About our culture

At Productboard, values aren’t just something we like to talk about, they’re something we live and breathe. We believe in creating a work environment where: 

People feel empowered, supported, and included

Trust and transparency are built into the way we work

Creativity, curiosity, and continuous improvement are encouraged and nurtured every day 

You can get to know your future colleagues by listening to our People of Productboard podcast, or check out our Instagram profile and People of Productboard FB page for more info about life at Productboard.

Equal Opportunity Employer Statement

We are an equal opportunity employer and champion of equity. It is our aim to help people from all backgrounds, cultures, and groups realize their full potential at Productboard. 

As such, we do not tolerate any discrimination or harassment based upon gender identity, race, color, religion, age, sexual orientation, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

All aspects of employment including hiring, training, promotion, and terminations are based on merit, competence, performance, and business needs. We are committed to an inclusive hiring process and provide all candidates with equal opportunity to demonstrate their abilities.

Togetherness is one of our core values and our Diversity Council helps us ensure that we uphold the values of authenticity, humanity, and diversity to create an environment where every human being matters. We are committed to leading by example to drive societal change. 

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